NivaDeskOrder workspace
Every order keeps its customer, status, schedule and delivery in one record: never scattered across notes.
Features
A calmer operating workspace for custom studio work.
NivaDesk keeps production context, customer details, delivery timing, files, tasks and export paths together in one polished studio workspace.
Timeline visibilityView every order across weeks and months.
Smart filtersFocus on active, overdue or priority work.
Clarity at a glanceStatus, team and deliveries on one screen.
Team ScheduleSee every member's assigned work in one grid.
ChatGPT app for NivaDesk
Once your work is organised in NivaDesk, you can work with it directly from ChatGPT.
Your studio, inside ChatGPT
Bring your old records with you.
You don't have to retype years of work. Upload the spreadsheets, invoices, order lists or notes you already keep to ChatGPT, ask it to add them to NivaDesk, and it fills your workspace for you.
- Upload what you already have — a spreadsheet, an invoice, an order list, even a photo of a notebook page.
- Ask ChatGPT to add them to your NivaDesk workspace.
- Each record becomes a real order: customer, price, deposit, dates and status.
Review imported records as they are added, with clear workspace permissions and the ability to correct details before continuing.
Connect your studio workspace securely to ChatGPT.
Available on every plan, the NivaDesk ChatGPT App can read permitted dashboard summaries, orders and personal notes, and perform supported updates through connected workspace permissions. Advanced finance, files and team collaboration remain plan-based.
Which active orders are overdue?›
Show this month's spending summary.›
Add an internal note to this order.›
NivaDesk inside ChatGPTYou
What's on the agenda today?
NivaDesk
Show unpaid orders, work out the remaining balance, summarise the message history and list the personal notes I need to follow up.
Ask anything
OAuth connectedWorkspace permissionsBuilt on secure tools
Watch the demo
See NivaDesk in action, start to finish.
Schedule & Timeline
See who is doing what and when.
NivaDesk Schedule gives studios a clear, live timeline of every active order, so you can track progress, meet deadlines and plan ahead with confidence.
Timeline visibilityView every order across weeks and months.
Smart filtersFocus on active, overdue or priority work.
Drag to rescheduleMove or extend tasks directly on the timeline.
Delivery clarityKeep production and due dates aligned.
Visual planningPlan your workload across days, weeks and months with a clean, interactive timeline.
Status trackingSee the live status of every order at a glance, In Production, Approved, Completed and more.
Team clarityEveryone knows what's next, what's due and where things stand.
Long-range viewZoom out to plan ahead and balance workload across months.
Plan better. Stay on track. Deliver every time.
One connected workflow
From order intake to export, every stage has a home.
Files & previews
Production files and previews stay attached to the order, so the creative work sits right beside the practical record.
Studio control
Dashboard, finance, exports and Team roles give owners one calm place to run the business.
Full feature tour
Everything from order to delivery, kept in one place.
NivaDesk keeps orders, files, team access and exports together, so your studio work stays clear and easy to manage.
A complete order record
Each order keeps the practical studio information together in one place.
Files stay with the job
Client Files keeps production documents and visual references attached to the order.
Team access without losing control
Owners can collaborate with others while keeping workspace permissions organised.
Data stays usable
Core studio data remains structured, searchable and export-friendly as the workspace grows.
Back office
Powerful back-office features for your studio.
The systems a studio grows into — stock, money, quotes, repairs and files — kept in the same workspace as the orders they belong to.
Inventory
Track unique items and quantity stock, link purchases and suppliers, reserve materials on orders and scan QR or barcodes with your phone.
Banking preparation
Connect your business bank through read-only Open Banking, categorise transactions, add VAT codes and receipts, then prepare clean records for your accountant.
Estimates & approvals
Send an estimate link; the customer approves and signs on their phone, and the proof stays on the order.
Repairs intake
Take repair jobs with a dedicated intake card that keeps the customer's own item clearly separate from your stock.
Files library
Keep every design, photo and document in one library. Link the same file to orders, purchases or inventory, and share it with clients only when you choose.
Your own domain
Customer links can carry your name — yourstudio.nivadesk.app on every plan, or track.yourdomain.com on Pro and Team.
See the customer portalFrom the order board to the customer's door.
Shipping & Tracking
DispatchedYesNo
CourierAuto Detect
Tracking No.7282151310
Registered17TRACK
CarrierDHL Express
Last Update20 Aug 2026 at 3:49
Estimated Delivery21 Aug 2026 at 3:59
Latest CheckpointCarrier auto-detected
Last checked by system: 20 Aug 2026 at 7:31Refresh Live Status
Delivered?YesNo
Paste the number. That's it.
NivaDesk detects the carrier automatically: DHL, UPS, FedEx, Royal Mail and more.
Every move lands on the card.
Tracking updates arrive automatically, with manual refresh available whenever you need it.
You see it coming.
The card switches to out-for-delivery the moment the courier is near.
Delivered. Your phone knows first.
The tracking card marks the shipment as delivered and notifies you on iPhone and Android.
Dashboard & Finance
Understand your studio finances at a glance.
NivaDesk Dashboard brings all your financial insights together, profit, costs, VAT, shipping, platform fees and year-over-year performance, in one calm, intuitive workspace.
Extra spending summaryKeep additional expenses visible and easy to review.
Live finance overviewSee VAT, cost, shipping, fees and net profit instantly.
Year-over-year comparisonCompare this year against previous periods without leaving the dashboard.
Profit trendsSpot peaks, dips and seasonal patterns with a clear chart.
Financial visibilityTrack key numbers in one place.
Comparison toolsReview yearly and custom time ranges.
Expense clarityMonitor cost, fees, VAT and shipping.
Decision supportUse trends to plan ahead confidently.
See the numbers clearly. Make better decisions.
Built around real studio flow
Everything stays connected to the order.
Every customer, order, file, deadline, payment and stock reservation stays connected to the same job.
Customer
Work
Order
Shows the visual identity of the order first: image, reference, title and the quickest status cues.
Money
Items & records
Invoicing
An invoice for every order: exactly the way you want it.
Turn any order into a polished invoice in one click, then edit everything, layout, line items, taxes, totals and notes, until it's perfectly yours.
One click from any order
Fully editable layout & totals
Your studio's branding
Operational details
The smaller systems that make the workspace useful every day.
Beyond the headline modules, NivaDesk includes the day-to-day controls a working studio expects.
01
Orders
Track each custom order from first brief to final delivery with the details your studio actually uses.
- Customer, design and reference fields
- Production and delivery status
- Finance visibility by plan
- Lock, move, resize and colour every card
02
Customer Portal
One link per order that your customer opens without an account, so ‘is mine ready yet?’ answers itself.
- No login, no app to install
- Progress, estimate, balance and photos
- Automatic email when the status moves
- Internal notes, costs and profit stay yours
03
Client Files
Keep design references, previews and production assets connected to the order they belong to.
- PDF and image-friendly workflow
- Preview and download in the portal
- Cloud upload for Pro and Team
- Offline cache with visible sync status
04
Timeline & Delivery
See created dates, delivery due dates and remaining time without digging through notes.
- Delivery windows
- Schedule clarity
- Deadline-focused order views
05
To Do
Break an order into the small jobs that keep custom work moving without losing the larger brief.
- Task priorities and due dates
- PDF export
- Assignment for Team workspaces
06
Team Access
Invite the right people into the right workspace with role controls that match studio responsibility.
- Owner and admin workflows
- Join request review
- Team-only role management
- Team messages and AI quick replies
07
Dashboard
Scan revenue, pending work, order counts and workspace movement from one calm web view.
- Month and year totals
- Order and customer counts
- Shared workspace context
- Plan-aware finance fields on every order
08
ChatGPT App
Securely connect NivaDesk to ChatGPT to review orders, overdue deliveries, dashboards, financial summaries and notes, with permitted updates when requested.
- Review orders, delivery due dates and overdue work
- Read dashboard totals and financial summaries
- Create orders and notes or update status with clear intent
09
Export
Download your order data when you need it. Export must remain available even on Free/Demo.
- Orders CSV
- Customers CSV
- JSON backup
10
Store & website orders
Connect WooCommerce or Shopify, or almost any store like Wix, Squarespace, Etsy or a custom site, so online orders flow straight into NivaDesk, mapped to your studio's order workflow.
- WooCommerce and Shopify sync built in
- Connect any platform via webhook or Zapier
- Customer, items and totals mapped in
11
Shipping & live tracking
Add couriers and tracking numbers, mark dispatched and delivered, and read live carrier status inside each order.
- Courier and tracking number per order
- Dispatched and delivered controls
- Live carrier status in the order
12
Notes that stay with the work
Keep production notes pinned to each order, and run a personal notes board with labels, colours, reminders and collaborators.
- Order notes attached to the job
- Personal notes board with labels and colours
- Reminders and shared note collaborators
13
Work time on every order
Record work sessions right inside each order to see how long a piece really takes. In Team workspaces, every assigned member can log the time they spent on the order: so you know exactly who worked how long, and you can price future work with confidence.
- Start and log work sessions inside each order
- In Team plans, each assigned member's time is tracked on the order
- Total effort visible per order: real data for future pricing
14
Materials and base costs
List the materials used on each order with their costs, so the real cost of every piece is captured next to the price.
- Material list attached to each order
- Per-item costs feed the order's base cost
- Clear view of cost versus price
15
Priority, status and history
Set priority and risk, move orders through your statuses, and review the full history log of what changed and when.
- Priority and risk flags per order
- Custom workflow statuses
- Automatic history log of every change
Plan comparison
See every feature by plan.
A classic feature table makes the upgrade path obvious: features run down the left, plans run across the top, and each checkmark shows what is included.
Feature
FreeFree
Starter£9 / month · £90 / year
Pro£19 / month · £190 / year
Team£49 / month · £490 / year
Order recordsCreate and manage core order details, status, dates and production context.
Customer recordsKeep customer details and communication context connected to the work.
Personal notesKeep private reminders, studio observations and internal context beside the work without mixing them into client-facing fields.
ChatGPT app integrationSecurely query orders, overdue deliveries, dashboards, financial summaries and notes, with supported write actions through connected workspace permissions.
In-app help assistantAsk how something works and get an answer from the NivaDesk guide without leaving the app. It never reads your workspace data — your own orders and figures come from the ChatGPT app.
Basic financeTrack simple paid and cost fields without locking users away from essential data.
Export and data accessExport orders, customers and backups, including after a workspace falls back to Free/Demo.
Card customisationShow, hide, reorder and personalize workspace cards once the studio moves beyond the demo layer.
Advanced financeTrack remaining balance, full payment, payment method, fees, tax, shipping cost and final profit.
Workspace brandingUpload a workspace logo and keep the studio interface aligned with the business brand.
Client Files actionsUpload, preview, download, rename and manage production files attached to each job.
Storage add-onsAdd 100 GB or 200 GB of extra Client Files storage to Pro and Team, on top of your plan.
MessagesInternal team conversations and shared message attachments for collaborative workspaces. Available on Team.
Quick RepliesReusable team response tools and shared reply workflows for collaborative workspaces. Available on Team.
Team access and rolesInvite team members, approve join requests and control workspace access by role.
Included team seatsFive workspace users are included in the Team subscription.
Additional team seatsAdd seats for £5/month or £50/year each, up to 10 total users.
More than 10 usersContact contact@nivadesk.co.uk for a tailored workspace plan.
To Do assignmentAssign tasks to team members so production responsibility is clear.
Platform focus
Mac, iPad, iPhone, Android and Web.
Run your studio from any device. Manage orders, clients, files, exports, team tasks and billing across desktop, mobile and web.
Available
Apple
Native apps for Mac, iPad and iPhone, with your workspace kept in sync across devices.
Available
Android
Native Android app for phone and tablet, built for mobile teams and field updates.
Available
Web App
Access your NivaDesk workspace securely from any modern browser.
Planned
Windows
Native desktop app support is on the roadmap for teams on Windows workstations.
Future desktop support